Federal Grant Management Resources
Subcontractor vs. Subrecipient
| Title | Description | File Type |
|---|---|---|
| 2 CFR Part 200, Subpart D | Post-Federal Award Requirements — Subrecipient Monitoring and Management (200.331–333) | |
| 2 CFR Part 200, Appendix II | Contract Provisions for Non-Federal Entity Contracts Under Federal Awards | |
| DFA Subrecipient vs. Contractor Checklist | Required — to be maintained in the grant file | |
| Template — DFA Federal Award Contractor Agreement | Required | DOCX |
| Template — DFA Federal Award Subrecipient Agreement | Required | DOCX |
| Template — DFA Federal Award Subrecipient Loan Agreement | Required | DOCX |
| Template — PSC to Federal Subcontractor Agreement | To revise PSC agreements in alignment with federal requirements | DOCX |
| Sample — Federal Subrecipient Risk Assessment | XLSX | |
| Sample — Federal Subrecipient Monitoring Checklist | ||
| Sample — Federal Subrecipient Compliance Plan | DOCX | |
| Template — Subrecipient Corrective Action Plan | ||
| Build America, Buy America Act Policies and Procedures | BABA mandates the use of domestically produced materials in infrastructure projects funded by an award under a federal financial assistance program. | |
| Buy America Preference Overview | EPA BABA preference overview | |
| The Davis-Bacon Act Overview | Applies to contracts in excess of $2,000 to which the federal government or the District of Columbia is a party for construction, alteration, and/or repair, including painting and decorating, of public buildings or public works. | |
| USC Sample Subrecipient Invoice | ||
| MA OIG Checklist of Federal Requirements for Contracts | For current contracts, use this checklist to ensure agreements are compliant. Going forward, the required templates for contractor and subrecipient award agreements should be used. |
Reporting
Standard Reports
| Title | Description | File Type |
|---|---|---|
| SF-270, Request for Advance or Reimbursement | ||
| SF-271, Outlay Report and Request for Reimbursement for Construction Programs | ||
| SF-424C, Budget Information — Construction Programs | ||
| Sample — SF-424C — Budget Justification and Construction Cost Worksheet | Supplement to SF-424C | |
| SF-425, Federal Financial Report | ||
| SF-425 Helpful Hints Guide | U.S. DOJ helpful hints guide for completing the Federal Financial Report (SF-425) | |
| SF-425A, Federal Financial Report Attachment | ||
| SF-428, Tangible Personal Property | ||
| SF-428 Attachment B, Tangible Personal Property Report | Final report | |
| SF-428S, Tangible Personal Property Report Supplemental Sheet | ||
| SF-429, Real Property Status Report | ||
| NIH RPPR Instruction Guide | Page | |
| Grants.gov Research Performance Progress Reports Guidance | ||
| SF-LLL, Disclosure of Lobbying Activities — as revised in 1996 | ||
| SF-SAC, Data Collection Form for Single Audits |
Single Audit
| Title | Description | File Type |
|---|---|---|
| 2 CFR Part 200, Subpart F (200.500–521) | Uniform Guidance audit requirements | |
| OMB Circular No. A-123 (2026) | Internal controls — components and principles, risk assessment, best practices | |
| MRSC Federal Single Audit Checklist | ||
| Thompson Grants Form SF-SAC WS and Single Audit Component Checklist | ||
| DOL OIG Single Audit Process | ||
| MyFedTrainer Single Audit Preparation Guide |
Finance
| Title | Description | File Type |
|---|---|---|
| Match and Cost Share Examples — Safe Streets and Roads for All |
Other
| Title | Description | File Type |
|---|---|---|
| How to Set Up a Unique Entity Identifier | ||
| NGMA Policies and Procedures Checklist | ||
| Grant Closeout Checklist Sample from AmplifyFund | XLSX | |
| Sample — Grant Closeout Checklist | ||
| Grant File Folder Structure Instructions |