CDBG Implementation Manual

CDBG Implementation Manual Updated

CDBG Implementation Manual 2025	File Type
Chapter 1 – Project Administration	PDF
Chapter 2 – Environmental Review	PDF
Chapter 3 – Procurement	PDF
Chapter 4 – Construction and Labor Standards	PDF
Chapter 5 – Section 3	PDF

Section 3	File Type
CDBG Section 3 Compliance Training (recorded January 15, 2026)	MP4

CDBG Project Checklists	File Type
1. Application Checklist	DOCX
2. Grant Agreement Checklist	DOCX
3. Monitoring Checklist	DOCX
4. Progress Reports Checklist	DOCX
5. Financial Management Checklist	DOCX
6. Professional Services Checklist	DOCX
7a. Full Environmental Checklist	DOCX
7b. Environmental CATEX Checklist	DOCX
7c. Environmental Exempt Checklist	DOCX
8. Federal Requirements Checklist	DOCX
9. Section 3 Checklist	DOCX
10. Construction Checklist	DOCX
11. Labor Checklist	DOCX
12. Closeout Checklist	DOCX

Document	File Type
Exhibit 1-A Project Description 1.26	DOCX
Exhibit 1-B Project Schedule 1.26	XLS
Exhibit 1-C Project Cost Financing Summary 1.26	XLSX
Exhibit 1-D Progress Report 1.26	PDF
Exhibit 1-D-1 Final Report 1.26	PDF
Exhibit 1-E Contract - Sub-Contract Activity Report	XLSX
Exhibit 1-E-1 Contract – Sub-Contract Activity Report Instructions	DOC
Exhibit 1-F HUD Applicant Disclosure Report	PDF
Exhibit 1-G Depository Authorized Signatories Designation Form	PDF
Exhibit 1-H Witness Certification	DOCX
Exhibit 1-I Substitute W-9	PDF
Exhibit 1-J Cash Match-Leveraging Tracking Sheet	DOCX
Exhibit 1-K In Kind Tracking Sheet	DOCX
Exhibit 1-L In Kind Timesheet	XLS
Exhibit 1-M Request for Payment 1.26	XLSX
Exhibit 1-O-1 Fair Housing Proclamation	PDF
Exhibit 1-O-2 Fair Housing Self-Assessment	PDF
Exhibit 1-Q Public Hearing Notice (English & Spanish) 5.26	PDF
Exhibit 1-Q-1 Public Meeting Agenda Pre-Project Selection 12.25	PDF
Exhibit 1-Q-2 Public Meeting Agenda Post-Project Selection 12.25	PDF
Exhibit 1-Q-3 Public Meeting Agenda Closeout 12.25	PDF
Exhibit 1-S Workforce Analysis Form EEO-4	XLS
Exhibit 1-S-1 Workforce Analysis Form EE0-4 Description of Job Categories	PDF
Exhibit 1-U Section 3 Summary Report HUD 60002	PDF
Exhibit 1-V Section 3 Contractor Certification Form	PDF
Exhibit 1-X Contractor-Subcontractor Clearance Form (DOCX) 3.26	DOCX
Exhibit 1-X Contractor-Subcontractor Clearance Form (PDF) 3.26	PDF
Exhibit 1-Y Resolution to Adopt CDBG Requirements	PDF
Exhibit 1-Z Federal Requirements Plan 11.25	PDF

Document	File Type
Exhibit 2-A Environmental Assessment Determination	PDF
Exhibit 2-A-1 Certifying Official Designation	PDF
Exhibit 2-B Transmittal Letter for Finding of Exempt Projects 3.26	DOCX
Exhibit 2-B-1 Certification of Exemption for CDBG Funded Projects 3.26	DOCX
Exhibit 2-B-2 Compliance Documentation Checklist	DOCX
Exhibit 2-C Sample finding of Categorical Exclusion	DOCX
Exhibit 2-C-1 Certification of Categorial Exclusion Subject to 24 CFR Part 58.5	DOCX
Exhibit 2-C-2 Certification of Categorical Exclusion not subject to 24 CFR Part 58.5	DOCX
Exhibit 2-D Transmittal Letter for Categorical Exclusion 3.26	DOCX
Exhibit 2-E Minimum Required Agency Contact Distribution List	PDF
Exhibit 2-F Example Letter for Floodplain Determination	DOCX
Exhibit 2-F-1 Insurance Coverage	DOCX
Exhibit 2-G Floodplain and Wetlands Early Public Review Notice	DOCX
Exhibit 2-H Sample Floodplains and Wetlands Notice of Explanation	DOCX
Exhibit 2-I Sample Agency Consultation Notice 3.26	DOCX
Exhibit 2-I-1 Agency Response Letter Certification	DOCX
Exhibit 2-J Sample Historic Preservation Notice	DOCX
Exhibit 2-K Sample NOI, RROF 3.26	DOCX
Exhibit 2-L Request for Release of Funds 3.26	DOC
Exhibit 2-M Evidence of Posting Notices	DOCX
Exhibit 2-N Laws and Authorities Checklist for all projects not exempt	DOCX
Exhibit 2-O Environmental Assessment Impact Checklist	DOCX
Exhibit 2-P Combined Notice of FONSI and NOI RROF 3.26	DOCX
Exhibit 2-Q Authority to Use Grant Funds	DOCX
Exhibit 2-R Transmittal Letter for Environmental Assessment 3.26	DOCX

Document	File Type
Exhibit 3-A RFP for Administrative Services non-fillable 5.26	PDF
Exhibit 3-B Contract for Administrative Services 5.26	PDF
Exhibit 3-C RFP for Design Professional Services 5.26	PDF
Exhibit 3-D Agreement Between Owner and Engineer 5.26	PDF
Exhibit 3-E Agreement Between Owner and Architect 5.26	DOC
Exhibit 3-F RFP for Planning Professional Services	DOC
Exhibit 3-G Agreement Between Owner and Planner	DOC

Document	File Type
Exhibit 4-A Bidding and Contract Documents with BAP 2.26	DOC
Exhibit 4-B through 4-V 1.26	DOC
Exhibit 4-C Request for Federal Wage Rate Determination and 10 Day Call (DOCX) 3.26	DOCX
Exhibit 4-C Request for Federal Wage Rate Determination and 10 Day Call (PDF) 3.26	PDF
Exhibit 4-H Notice of Employee Rights (Spanish)	PDF
Exhibit 4-H Notice of Employee Rights	PDF
Exhibit 4-H-1 Worker Rights Under Davis Bacon (Spanish)	PDF
Exhibit 4-H-1 Worker Rights Under Davis Bacon	PDF
Exhibit 4-I Job Safety and Health (Spanish)	PDF
Exhibit 4-I Job Safety and Health	PDF
Exhibit 4-J EEO Know Your Rights (Spanish)	PDF
Exhibit 4-J EEO Know Your Rights	PDF
Exhibit 4-L Preconstruction Conference Minutes 1.26	DOCX
Exhibit 4-O Record of Employee Interview (HUD-11)	PDF
Exhibit 4-P Certified Payroll Form (WH-347)	PDF
Exhibit 4-P Annotated Guide - Certified Payroll Form (WH-347)	PDF
Exhibit 4-R-2 Employee Restitution Summary 1.26	XLSX
Exhibit 4-U Payroll Review Worksheet 1.26	XLSX
Exhibit 4-V-1 Section 3 Utilization Tracker - Business Labor Hours (HUD 4737)	XLSX
Exhibit 4-V-2 Section 3 Utilization Tracker - Section 3 Labor Hours (HUD 4737A)	XLSX
Exhibit 4-W Section 3 Business Concern Certification 12.25	PDF
Exhibit 4-X Section 3 Worker Self-Certification (HUD 4736C, English)	DOCX
Exhibit 4-X Section 3 Worker Self-Certification (HUD 4736C, Spanish)	DOCX
Exhibit 4-Y-1 Section 3 Compliance Certification 11.25	PDF
Exhibit 4-Y-2 Section 3 Qualitative Efforts Report 11.25	PDF
2026 Income Limits - New Mexico	PDF

CDBG Implementation Training Modules	Video
Introduction to CDBG Implementation Training	VIDEO
Module 1: Life of a CDBG Project	VIDEO
Module 2: Getting a Grant Agreement	VIDEO
Module 3: Finance and Accounting	VIDEO
Module 4: Environment	VIDEO
Module 5: Federal Requirements	VIDEO
Module 6: Professional Services	VIDEO
Module 7: Monitoring	VIDEO
Module 8: Bid Docs	VIDEO
Module 9: Preparing for Construction	VIDEO
Module 10: Payroll	VIDEO
Module 11: Closeout	VIDEO